Gathering, access and management of personal data
Gathering of personal data
The gathering of personal data must enable the Platform to fulfil its mission, namely to ensure the complete management of the digital publishing process, including peer review.
In fulfilling its mission, the Platform is therefore likely to collect both strictly nominative data, for example: surname, first name, physical or e-mail address, telephone number, date of birth, academic or professional affiliation, country, working languages, but may also collect qualitative data.
Université Laval and its authorized personnel ensure the protection of personal information and respect for privacy. The right to privacy is protected in Québec by articles 3, 35 and 36 of the Civil Code of Québec and article 5 of the Charter of Human Rights and Freedoms.
Responsibility for the protection of personal information
Users' Responsibility for Personal Data
Responsibility for the protection of personal data on the Platform lies with all users. Users agree to read and comply with the Information Security Policy (hereinafter "the Policy") and the Information Security Regulation on the Use of Information Assets of Université Laval (hereinafter "the Regulation").
Protection of personal data
Université Laval stores, processes and communicates information in many forms and through different platforms and websites. It recognizes that this information, which is essential to its administrative, teaching and research activities, must be subject to appropriate use and adequate protection throughout its life cycle.
Access to personal data
Only authorized personnel may have access to personal data. The University ensures that these persons are qualified to access this information and that access is necessary for the performance of their duties.
The personal information you agree to provide on Université Laval's websites must be true, accurate, up-to-date and complete.
Disclosure of personal information
The use and disclosure of personal information at Université Laval takes into account the privacy rights of individuals with respect to the personal information they agree to transmit and the need of organizations to collect, use or disclose such information for purposes that a reasonable person would consider appropriate in the circumstances.
Management and Retention of Personal Data
Université Laval has adopted an Information Security Policy and is subject to the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information (chapter A-2.1). The Act applies to documents held by Université Laval in the performance of its functions, whether the retention of information assets is ensured by the institution or by the Platform.
Transfer of personal data
Those responsible for processing personal data reserve the right to transmit this information to partners whose objectives are compatible with the Platform's mission and for whom the data was originally collected.
Processing for archival purposes in the public interest, for scientific or historical research purposes or for statistical purposes should be considered a compatible lawful processing operation.
The use of data for commercial purposes is totally prohibited.
Suspension of access to personal data
- Platform users have the right to obtain from the data controller the suspension of access to their personal data, as soon as possible, when:
- the personal data is no longer necessary for the purposes for which it was collected;
- the Journal no longer wishes to use the service offered by the Platform;
- the person concerned withdraws his or her consent following unlawful processing of such personal data:
- when the data are used for purposes other than those for which they were collected;
- when the processing of the data collected is contrary to the Information Security Policy of Université Laval;
- when the processing of the data collected is contrary to the laws and regulations in force.
Suspension of access to personal data is equivalent to the unavailability of such data to users. Only those responsible for the Platform retain access to it for the purposes of administering the Platform.
Life span of personal data
The Library retains personal data for as long as it is necessary for the purposes for which it was originally collected. The person responsible undertakes to destroy personal data as soon as they are no longer necessary for the purposes for which they were collected.